One program. Everything under one roof.

Sarah: Welcome everyone! Today we are diving into Archivalis AI, a comprehensive management application designed to organize, clean up, and analyze your entire file library. I'm Sarah, and joining me is David, who is going to help us break down how all these features work. David, it's great to have you here!

David: Thanks, Sarah! It's great to be here. Archivalis really tackles file management from every angle—whether you are dealing with scattered documents, thousands of unorganized photos, or messy music collections.

Sarah: So David, let's start with the basics. How does Archivalis handle loading and finding files across our drives?

David: Well, Sarah, it starts with adding folders using the main folder button, including network drives. Archivalis scans everything, including subfolders, while automatically skipping hidden files and its own system storage so it never runs into itself. You can also exclude specific folders using the "Ignored Folders" option. Once loaded, you can filter as you type in the search box, narrow things down by category like Documents, Images, Videos, Audio, or Duplicates, and sort by name, size, capture date, or path.

Sarah: That sounds super smooth. And what about previewing items before we make any changes?

David: The preview pane on the right handles images, paginated PDFs, media files with a full transport bar, and text or spreadsheet formats. You can also right-click any document to summarize it, extract text, run custom AI prompts, or rename it with built-in validation to prevent invalid characters or duplicate names.

Sarah: Let's talk about duplicates, David, because I know everyone has extra copies cluttering up their drives. How does the software detect them?

David: That's one of its strongest features, Sarah. It doesn't just rely on file names. Archivalis compares actual file content using SHA-256 checksums. For files over one megabyte, it builds a quick fingerprint from the beginning, middle, and end, combined with the file size. So even if two identical photos have completely different names, it spots them. Then, with Auto Select features like "Keep Oldest," "Keep Newest," or "Keep from Folder," you can mark all extra copies for deletion in a single click.

Sarah: That saves so much manual work! What about organizing media like photos, videos, and music?

David: For photos and videos, Archivalis reads the real capture date—from EXIF metadata for images or the internal structure for videos—and files them neatly into year and month folders. Before anything is moved, a review window shows you every suggested path so you can tweak it by hand, and Archivalis remembers your preferences for next time. It can even resolve place names from GPS coordinates using OpenStreetMap, though that option is off by default for privacy.

Sarah: And for audio files, David? I know music collections can be notoriously chaotic.

David: Exactly, Sarah. When organizing music, it reads existing tags first. Any missing information—like artist, title, album, year, or genre—is filled in by your chosen AI provider, which analyzes the track context to recognize full albums consistently. Each artist gets assigned a single genre so their work isn't scattered. You can customize the track naming scheme, apply changes across entire albums, and write the metadata directly into the files without re-encoding the audio itself. Supported formats include MP3, M4A, FLAC, OGG, Opus, and WMA.

Sarah: That is incredibly thorough. Now, document analysis and AI sorting seem like major highlights here. How do those tools work?

David: For documents—including scanned PDFs processed via text recognition—you can run predefined templates for action items, dates, expense analysis, or custom prompts. When you use AI Sorting, the software reads your existing directory structure and places documents into the best-fitting folder or creates logical subfolders. It even suggests clean, standardized file names like date, sender, and title. If a duplicate name exists, it appends a number or sends redundant file moves to the trash, ensuring nothing gets accidentally overwritten.

Sarah: Privacy is a huge concern whenever cloud AI is involved. David, how does Archivalis protect user data during document processing?

David: They built a very detailed privacy layer, Sarah. There are eight independent filters covering names, IBANs and card numbers, amounts, phone numbers, email addresses, physical addresses, dates and places of birth, and customer or contract IDs. When active, these filters replace sensitive values with numbered placeholders before anything hits a cloud AI model. Once the AI responds, Archivalis restores the actual values locally on your PC. There is also a "Maximum Anonymization" mode that turns on all filters and masks every number, plus a preview button to inspect the exact filtered text before sending. And if you use a local AI model, everything stays entirely on your machine.

Sarah: That brings us to two really creative features: the Podcast Studio and the Slideshow Builder. Tell us about those!

David: The Podcast Studio transforms document insights into natural audio conversations between two speakers, just like what we are doing right now! It features a Vision toggle so local models can examine document page layouts, pictures, and tables. For audio playback, you can choose between Windows offline voices, EdgeTTS online voices, or Chatterbox for high-quality local speech synthesis.

Sarah: And what about creating slideshow videos from our media?

David: Clicking the slideshow option launches a guided six-step wizard. You select your photos and videos, arrange their order, define a topic and narrator perspective, pick background music and voice options, and review the prompt. Archivalis then renders a polished 16:9 full HD video featuring smooth camera motion, titles, transitions, background music, and full spoken narration.

Sarah: It really sounds like a complete toolkit for keeping digital life organized and turning raw files into actionable content. Thanks for breaking it all down so clearly, David!

David: My pleasure, Sarah! It's a fantastic tool to explore.